Data Capture Services
Data Capture
Data Capture is collection of information from any paper documents, forms or e- documents and converting them in to precise, retrievable data and delivering that data for your business applications and data bases. Many companies now turn towards data capture to increase their efficiency, security by transferring their paper documents all the way through an electronic work flow, to save money by reducing the requirement to and maintain physical files, to develop customer relationship, and to stop losing the documents.
We provide best Data Capturing solutions as required by you. Our experts utilize their experience in data capturing process and provide you with the best you need. We commence with collection of data from the media like paper documents, e–documents, multimedia files, electronic files, etc. as requested by you, transform that data in to a format containing the accurate text and deliver it to you in the format requested by you.
We perform this capturing mainly by using OCR (Optical Character Recognition). The textual data captured by this technique will be in the digital format readable by the machine. OCR process extracts all textual data from the document and reproduces it in an accurate format. With a combination of automated, manual process and high end technologies we produce the textual data with the highest accuracy. The final text output which is of high accuracy is delivered to you after a series of quality check.
We provide the output in various formats like Text (MS Word, Word perfect), PDF, XML, SGML format etc. depending on the requirement of the clients. Output is sent to you as an e mail attachment or directly uploaded in the FTP server.
We have a list of data capture / entry services from many languages – English, French, Spanish, German, Dutch, Italian and the Nordic languages. We can execute data capture from print, scan images, microfilm and on-line data entry passing varying levels of data accuracy and processes.
Types of Data Capture Services
Hardcopy
Microfilm
Microfilm/Aperture Cards
TIFF/PDF/Other Digital Images
Slides/Negatives
Our complete solution allows us to reduce client’s back office headcount by outsourcing their non-core operations. This solution can include receiving and sorting incoming mail, scanning the images and keying the information onshore, or transmitting the data. The data is then returned according to customer specifications and can be loading into the customers imaging system.
We utilize the cost effectiveness of offshore labor to perform the data extraction and data conversion functions while using a workflow and proprietary tracking system to securely and efficiently track and manage the offshore activities and coordinate those with the domestic activities. Our tracing system tracks documents and data real-time as they move through the extraction workflow process. This system ensures that every document and all data is accounted for, provides control in preventing loss of documents and data and ensures that all data is captured accurately and timely.
We have few basic types of validations:
Table look-ups, data checks and relationship validation: In a table look up one or more fields are validated against a database. If there is exact match of odds are good that the data is correct since it proved to be congruent with a set of known quantities. With data checks the field or character information is compared with a model to see that it conforms to a specific type, such as a specific alphanumeric field or date, such as the date of purchase on a bill of sale used to support a title guarantee application. A validation might also check to see that a number is within a specific range.
All processing is overseen by experienced on Operations Managers. They are responsible for the final quality assurance of data. Special quality control checks designed specifically for each project are utilized in addition to the quality control specifications that are in place during processing. These supplemental checks, with professional account management, further ensure data integrity, accuracy and dependability.
Hard copies can be stored for a period of five months. After the completion of a project, if required, we will store clients’ hard copy originals at no charge for a period of three months on a rotation basis; whereas the new hardcopy arrives the processed hardcopy will be forwarded.
Our Advantage
- 48 hour processing time irrespective of the volume
- Accuracy level exceeding 99.5%
- Online web based Work in Process reports
- Capacity of programmers, process and data engineers to meet your non-planned requests
- Quality and process control through ISO certification and Six Sigma methodologies
- Betterment of process for error identification and recovery
- We transform manual and paper intensive data capture operations into a fully automated and efficient process utilizing state-of-the-art data capture services and solutions
- Lower Financial and Human Resource Processing costs
- Greater Accuracy and Faster Processing
- Easier to manage the project and achieve the desired outcome
- Successful implementation through proven process migration, methodology & domain expertise
Benefits of Solutions offered by us
- Secure document handling
- Impeccable Accuracy
- Flexible Capacity
- Lower Cost Solutions
- Quick turnaround of data
- Scanned images can be integrated with the customer dox management system
- Document analysis and image enhancement
- Online export of data & images
- Multiple language data can be processed
- Built-in advanced validations during data capture
- Workflow based exceptions
- MIS & statistical reports on processed data
- Customized Export, Archive, back-up and retrieve
